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Document & Compliance Tracking
Organize insurance certificates, applicable WSIB clearances, licences, expiry dates and other contractor-supplied records. Receive timely status updates and renewal reminders.
See sample work →Contractor Business Solutions · Canada
You Build.
We Handle the Business.
Remote back-office and growth support for flooring, painting, roofing and other trade contractors. Less paperwork. Clearer processes. More time for the work that matters.
AI-assisted workflows · Human review · Contractor-approved estimates and invoices
100% remote supportBuilt for Canadian tradesContractor retains final approvalClient payments stay with contractor
What we do
One dependable partner. Five practical services.
Choose the support your company needs today and add services as your workload grows.
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Estimating & Quotation Administration
Turn contractor-provided measurements, scope details and approved prices into polished quotation drafts, with independent AI-assisted review and final contractor sign-off.
Clearer quotations →▧
Invoice Preparation & Delivery
Prepare contractor-approved invoices, send to intended customers and report available delivery or acknowledgement status. Contractors collect payments directly.
Less billing paperwork →↗
Client Acquisition & Lead Generation
Support lead-capture pages, advertising campaigns, enquiry qualification and appointment booking. Advertising budgets and any third-party fees remain separate.
Build your pipeline →▣
Website Design & Care
Professional mobile-friendly contractor websites, service pages, enquiry forms and website maintenance so prospective customers can understand your business.
Strengthen your presence →✦
Flexible Business Support
Start with a limited task package, then expand to monthly administrative support. Scope, turnaround times and approvals are agreed before work begins.
Support that scales →What your deliverables can look like
Practical work. Clear examples.
Explore a sample from every service area. These are illustrative demonstrations, not completed client projects, testimonials or promised results.
An organized renewal tracker
See which contractor-supplied records are on file, what needs attention and who owns the next step.
Sample document register
Insurance certificateOn file
WSIB clearanceUpdated copy requested
Licence renewalReminder scheduled
Tracking status only — not a certification of compliance.What you would receive
A structured register, document links, expiry reminders and a short action list. Dates and document validity must be checked against the supplied records.
From job notes to a clear quote
A painting quote prepared from a contractor’s supplied quantities, scope and approved rates.
Sample painting quotation · Draft
Wall preparation · 8 h × $45$360
Painting labour · 24 h × $45$1,080
Materials allowance$460
Illustrative subtotal · CAD$1,900
Example figures only, not a service price. Taxes, scope and final amounts require contractor approval.What you would receive
An itemized quotation draft with inclusions, exclusions, assumptions and an approval checklist. For this example: two coats on agreed walls; ceilings and major repairs excluded.
A clean invoice and delivery record
Turn an approved scope into a professional invoice, with a simple record of the delivery step.
Sample invoice · INV-DEMO-001
Approved flooring installation$2,400
Trim installation$300
Illustrative subtotal · CAD$2,700
Workflow statusAwaiting contractor approval
Example figures exclude tax. Customer pays the contractor directly.What you would receive
A contractor-approved invoice, delivery to the approved recipient and available delivery or acknowledgement status. No payment collection, reconciliation or collections.
An enquiry-to-appointment workflow
A sample roofing campaign structure that keeps the next action clear from the first enquiry.
Sample roofing enquiry workflow
- Service-area landing page captures the enquiry.
- Qualify job type, location and preferred timing.
- Offer an available consultation slot.
- Send the contractor an appointment brief.
What you would receive
Example ad copy: “Planning a roof replacement? Tell us about your property and request a consultation.” Deliverables can include campaign copy, a lead-capture page, qualification questions and a lead-status tracker. Ad spend is separate; results are not guaranteed.
A contractor website concept
A sample homepage direction with clear services, a service area and a prominent enquiry action.
DEMO PAINTING CO. · Concept
A fresh finish.
A space that feels like you.
A space that feels like you.
Interior painting · Trim & doors · Surface preparation
Static design sample for an illustrative business.What you would receive
A responsive homepage, service descriptions, project-gallery structure and enquiry flow. Website care can cover agreed content updates and checks of key pages and links.
A weekly admin handover
A concise task board that shows what is ready, what needs input and what happens next.
Sample weekly task summary
Quotation draftReady for review
Document registerWaiting on certificate
Invoice draftScope confirmation needed
Next actionContractor reviews drafts
What you would receive
An agreed task list, organized files and a weekly status update with open questions. Task volumes and turnaround times are agreed before work starts.
Why Quotaraft
Your trade expertise stays in the field. Your paperwork stays organized.
Quotaraft is designed for contractors who need professional administrative help without building a full in-house office team.
- Work remotely with organized digital documents
- Keep full control of pricing and customer relationships
- Receive clear task updates and delivery status
- Access support across essential business workflows
Limited introductory offer
Your First 3 Admin Tasks. On Us.
Try a simple quotation draft, a document-tracking sample, or an invoice draft. Up to three qualifying tasks total for one business. You supply the information and approve all pricing and financial details.
Subject to availability and a 14-day trial window. No complicated takeoffs, ad spend, website builds or payment collection included. One trial per business.
Simple by design
How Quotaraft works
01
Tell us what you need
Send your business details and the administrative task you want to delegate.
02
We prepare the work
We use clear checklists and AI-assisted tools; your company reviews and approves relevant outputs.
03
Stay in control
Receive deliverables and status updates. Your company retains responsibility for final prices, technical decisions and customer payments.
Questions, answered
Clear responsibilities. No surprises.
We keep our role defined so you know exactly where Quotaraft's support begins and ends.
Does Quotaraft receive or manage homeowner payments?
No. Payments are made directly to the contractor. Quotaraft does not collect, hold, process, reconcile or dispute customer payments. Our invoice service ends after approved invoice delivery and reporting of the available delivery status.
Who approves estimates and invoices?
The contractor. We prepare administrative drafts using information, measurements, price lists and billing instructions supplied or approved by the contractor. Final prices and technical decisions always remain with the contractor.
Is Quotaraft a licensed engineering or compliance-certification service?
No. We provide administration and record tracking, not engineering, professional certification or legal compliance opinions. Relevant experts and contractors remain responsible for technical and regulatory decisions.
Which contractors can use Quotaraft?
We initially focus on flooring, painting, roofing and renovation businesses in Ontario, with remote workflows suitable for other Canadian trades depending on scope.
What is included in the three-task trial?
Up to three simple administrative tasks, with a combined scope agreed at intake, during a 14-day trial period. Advanced technical estimates, paid advertising and full websites are excluded.
How much do services cost?
We provide a written quote based on task complexity, volume and turnaround time. Monthly packages and project-based options are available after a discovery conversation.
Start a conversation
A better-organized contractor business starts here.
Tell us about your trade, team and biggest administrative bottleneck. We'll help identify a practical starting point.
Email: [email protected]
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